Instructions
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Review the parent data fields available for import into Naviance via a manual data import or via an automated import with School Sync.
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Note the required data fields and determine the recommended and optional fields to import.
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Download the parent data import template from the Naviance Knowledge Base in the PowerSchool Community. Select PowerSchool Community from the Get Help menu in Naviance to access the Community.
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Prepare the data file to import using the template as a guide.
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Import the data using the selected import method.
Parent Import Fields
|
Data Field |
Requirement |
Example |
Information |
|---|---|---|---|
|
Student ID |
Required |
12345 |
The unique identification number assigned to a student by the school or district. |
|
Parent ID |
Recommended |
12345a |
The unique identification number assigned to a parent or guardian. Include parent ID numbers to link multiple students in the same school to a parent or guardian via a data import. |
|
First Name |
Recommended |
Anne |
The first name of the parent or guardian. |
|
Last Name |
Recommended |
Garcia |
The last name of the parent or guardian. |
|
Full Name |
Optional |
Anne Garcia |
The full name of the parent. Use when combining multiple parents or guardians into one record. |
|
Naviance Parent Username |
Required if setting up SAML SSO otherwise optional. |
angarcia |
A unique identification name for a parent or guardian to use when accessing Naviance. |
|
Federated ID |
Required if setting up SAML SSO and using Federated ID as the Federation Type, otherwise not needed. |
hobsonss00000012349 |
If setting up SAML SSO, do not add Federated ID if you use email as the Federation Type. |
|
Naviance Student ID |
Optional but can use as an alternative to student ID. |
|
The unique ID number Naviance generated for the student, different than the student ID. |
|
Student Address |
Optional |
12345 |
Use to indicate the parent or guardian has the same address as the student. Enter the student id number. |
|
Street Address 1 |
Optional |
123 19th St. SW |
The parent or guardian's physical or mailing address. |
|
Street Address 2 |
Optional |
#45 |
The parent or guardian's physical or mailing address. |
|
City |
Optional |
Lincoln |
The parent or guardian's physical or mailing address. |
|
State |
Optional |
NE |
The parent or guardian's physical or mailing address. Enter an abbreviation or the full state name. |
|
Zip Code |
Optional |
20041 |
The parent or guardian's physical or mailing address. |
|
Country |
Optional |
US |
The parent or guardian's physical or mailing address. |
|
Occupation |
Optional |
Architect |
The parent or guardian's occupation. |
|
Parent Email |
Required if setting up SAML SSO and using email as the Federation Type, otherwise recommended. |
Parents or guardians can reset their own password when an email address is available in their Naviance account. |
|
|
Home Phone |
Optional |
202-123-4567 |
The home phone number of the parent or guardian. |
|
Work Phone |
Optional |
202-345-2481 |
The work phone number of the parent or guardian. |
|
Mobile Phone |
Optional |
301-345-2345 |
The mobile phone number of the parent or guardian. |
|
Has Financial Responsibility |
Optional |
Yes |
Use to indicate if the parent or guardian has financial responsibility for the student. Enter yes or no. |
|
Custodial |
Optional |
No |
Use to indicate if the parent or guardian has custodial responsibility for the student. Enter yes or no. |
|
Communication |
Optional |
Yes |
Use to indicate if the parent or guardian should be included in written and email communications sent from Naviance. Enter yes or no. |
|
Alma Mater |
Optional |
1113 |
The College Board code for the parent or guardian's alma mater. |