SB3 PowerSchool SIS Texas
SB3 PowerSchool SIS Texas
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Student PEIMS Error Check Report

Contents

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Introduction

The Public Education Information Management System (PEIMS) encompasses all data requested and received by TEA about public education, including student demographic and academic performance, personnel, financial, and organizational information This report is used to verify and correct common errors in student PEIMS data. 

Student Selection Criteria

  • Students enrolled in non-reportable schools that are NOT flagged as the Charter Waitlist or Child Find Placeholder campuses are now excluded from all error checks.

  • Students who are enrolled in the non-reportable Charter Waitlist or Child Find placeholder campuses are included in these two categories only and excluded from all others:

    • Student Demographics

    • Student FTE

Report Input

  For help with navigation and running the report, see Generate Reports.

Field

Description

Select Schools*

Choose which school(s) to include in the report by selecting one of the following options:

At the school level:

  • The currently selected school is the default.

At the district level:

  • Select Multiple Schools – Use the Ctrl or SHIFT key on your keyboard to click each school for which you want to run the extract.

  • All Schools (default) – The report includes all student records on the PowerSchool server that meet the selection criteria.

Current Selection Students

Choose one of the following options:

  • The Selected Students Only

  • All students

School Year

Choose the school year for which to run this report.

Error Check Categories

Select the error check categories from the list. 

  • Student Demographics

  • Student PEIMS

  • Student Enrollment

  • Student ADA

  • Student FTE

Report Sort

Choose one of the following options:

  • Sort the report by student, then the error list.

  • Sort the report by error list, then student. 

Select the Output Type

Select the report output type:

CSV or PDF

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Report Output

Each of the fields displayed in the output of the report is described below. See Understanding the Report Output Table for a definition of each column in the table.

Item #

Data Element

Description

[Table]FieldName

1

School ID

The school number.

[Schools]School_Number

[Schools]Alternate_School_Number

2

School Name

The school name.

[Schools]Name

3

Local Student Number

The student number. 

[Students]Student_Number

4

Last Name

The student's Last Name

 [Students]Last_Name

5

First Name

The student's First Name

[Students]First_Name

6

Grade Level

The Grade Level of the student.

[Students]Grade_Level

7

Enroll Status

The student's enrollment status.

[Students]Enroll_Status

8

Error Category Calculated

The selected error value (Student Demographics, Student PEIMS, Student Enrollment, Student ADA, Student FTE)

N/A

9

Error Calculated

The identified error: 

  • Missing or Invalid Unique ID

  • Missing or Invalid SSN

  • Missing Date of Birth

  • Missing Hispanic/Latino Code

  • Missing Race Code

  • Duplicate Race Code

  • Marked as Exclude from State Reporting

  • Missing Early Reading Record

  • Immigrant Missing Date First Enrolled US Schools

  • Missing Pre-K Special Program Record

  • Missing Track for Non-PK student

  • Missing Track for PK student

  • Missing ADA Eligibility Code, Ineligible Type ADA Eligibility Code

  • Missing Dyslexia Risk Code

  • Missing PEIMS General Record, Enrollment Days with no PEIMS General Record

  • Missing ADA Period Class, Multiple ADA Period Classes on Same Day

  • Missing FTE

  • FTE Mismatch (School)

  • FTE Mismatch (Year)

  • FTE Mismatch (School and Year)

Source data varies by the record.

10

Error Details Calculated

Description of the error 

N/A

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